Knowledge and Information Management Department Project Coordinator I/Special Collections Librarian

Full-Time, Exempt Position

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ETR Associates, a private, non-profit, health education organization, is seeking a qualified person to join its Knowledge and Information Management Department as Project Coordinator I/Special Collections Librarian.

Education, Training and Research (ETR) Associates is a national center for publications, training, research and clearinghouse services in family life, and comprehensive health education, substance abuse prevention, HIV/AIDS prevention and tobacco use education and prevention. ETR’s publishing division publishes and distributes curricula, books and pamphlets in these areas for schools, clinics and youth-serving organizations across the country.

Overview

Reporting to the Associate Director, this position provides reference service and collection management oversight for service-learning and other national service topics for the National Service Resources and Training (NSRT) library, a project of the Corporation for National and Community Service. In this capacity, the librarian will collaborate with the other project librarian and support staff to: a) ensure an up-to-date and comprehensive resource collection; b) identify, abstract, index, and catalog appropriate materials, and oversee cataloging activities of support staff; c) oversee occasional interns; d) provide reference and referral services and literature searches; and e) make and implement recommendations for the systematic improvement of resource materials, including writing finding aids, marketing copy, and other print and web resources.

Responsibilities and Duties

Coordinate the activities of the scope of work related to the service-learning library collection, online library resources, and library database.
Provide ongoing training, direction, and supervision of interns and work-study students who may assist in resource and materials processing.
Perform collection management duties including identifying appropriate new resources for the library, print publications, and the website; searching print and electronic book catalogs, bibliographies, journals, newsletters, and websites; conducting gap analysis evaluations; preservation; and weeding.
Suggest materials to be purchased, ordered, or otherwise acquired, from a variety of sources, to ensure a comprehensive and contemporary collection.
Conduct research for, and assist in the writing of, publications, finding aids, website content, and other written material as requested.
Develop and maintain appropriate record-keeping systems and reports, with maximum utility for monitoring and directing library growth and reference services.
Develop and maintain up-to-date knowledge of the national service field with special attention to the service-learning field.
Provide reference and technical assistance in response to phone, email, or email list questions.
Develop and maintain appropriate professional relationships, networks, and collaborations and actively seek opportunities for new relationships and collaborations.
Catalog, abstract, index, and classify materials.
Regularly monitor processes to ensure accuracy of library database records and the efficient functioning of library database searches.
Maintain resource collection guidelines in collaboration with the other NSRT librarian, support staff, and team leader.
Evaluate and improve current library database in conjunction with technology staff.
Collaborate with the other NSRT librarian, support staff, and team leader to maintain a social media presence for the service-learning resource collection.
Represent NSRT at conferences, develop booth exhibits, present at workshops, and develop workshop resource materials.

Other Responsibilities and Duties

Contribute to the writing of the project’s progress reports, re-application proposals and new proposals as appropriate.
Assist with evaluation/tracking activities as appropriate.
Contribute ideas to strategic planning efforts as appropriate.
May monitor library acquisitions budget. Understands how project costs fit into the larger budget.
Participate in project, business unit and agency meetings as required.

Accountabilities

Ensures the quality of the NSRT resource collection through efficient and ongoing attention to acquisition and management, abstracting, technical processing, cataloging, and classification according to established library standards.
Responds to inquiries related to service-learning resources and databases accurately and in a timely and courteous manner.
Remains current on important developments and knowledge of theory and practices related to service-learning and national service.
Maintains effective monitoring systems to ensure that project deliverables are completed on schedule. Reports problems or issues with completing deliverables on schedule to supervisor in a timely manner.
Maintains effective communication and positive relationships with project director(s) and other project team members and partners.
Monitors library acquisitions budget and maintain project expenditures within budget parameters as required.
Works independently to organize tasks as well as participate in cooperative project planning.
Participates in project, business unit and agency meetings as required.
Participates in and contributes ideas to business unit strategic planning and proposal development efforts as appropriate.
Provides responsible and effective oversight of student workers, as assigned.
Manages a diverse set of complex tasks.
Maintains complete and accurate documentation of project activities.
Completes tasks successfully and within specified deadlines; demonstrates strong time management skills.
Contributes to improving office and/or project procedures with creative and practical ideas.
Follows agency policies and procedures.
Maintains confidentiality of sensitive information.

Qualifications

Required:

Master’s degree in Library and/or Information Science from a program accredited by the American Library Association OR a graduate degree in another field plus a minimum of 3 years experience in a professional-level librarian position. Applicants with a Bachelor’s degree and enrolled in a MLS/MLIS program accredited by the American Library Association with the ability to obtain a MLS/MLIS by September 2010 may be considered, depending on experience.
At least one-year experience in management/supervision.
Experience working, interning, or volunteering in a library.
Ability to select, catalog, abstract, index, and classify new acquisitions.
Ability to conduct complex searches of relational and full-text databases using a variety of databases and Internet search engines.
Ability to operate with high degree of independence and initiative in carrying out responsibilities, while also engaging in ongoing and effective teamwork with other staff members.
Ability to balance completion of specialized tasks, both short and long-term, with the performance of routine duties.
Willingness to work additional hours during specified periods as required.
Experience with database management.
Competency in computer software and other information technology, including internet, Microsoft Word, Excel and PowerPoint.
Critical thinking and problem-solving abilities.
Good organizational skills and attention to detail.
Excellent writing and communication skills.
Flexibility, ability to perform, prioritize, and/or supervise a variety of tasks, and ability to work well under pressure.
Ability to travel as assigned.
Valid California Driver's License and Proof of Insurance.

Preferred:

Experience managing a special library, including collection development and acquisitions, evaluation and review of materials, public service, and marketing library services.
Knowledge or experience related to service-learning, community service, volunteerism, and/or national service, and the relevant literature.
Presentation skills and experience using social media tools.

Salary Range: Commensurate with experience. Full time. Grade level 5. Exempt.

ETR offers excellent fringe benefits, including employer-paid life, disability, health, dental and vision insurance; generous personal time off and holiday pay. ETR sponsors a 401(k) retirement benefits to qualified employees.

Deadline: November 30, 2009

Application: Please submit cover letter and resume to: T. Sanders, Human Resources Department, ETR Associates, 4 Carbonero Way, Scotts Valley, CA 95066. E-mail: openjobs@etr.org. Fax: 831-461-9534. To learn more about ETR Associates go to www.etr.org.